Operations Executive

Who we are: 

Welcome to This is Beyond, a dynamic and forward-thinking B2B events company based in the heart of West London. From our humble beginnings as an ambitious startup, we've swiftly risen to become a global leader in pioneering B2B events that redefine industry standards. Renowned as thought leaders in the luxury travel sector, we've left an indelible mark by spearheading innovative approaches and cultivating fervent communities around distinct travel niches. Our diverse portfolio boasts a mix of groundbreaking global travel trade shows tailored for elite influencers and trendsetters.

At This is Beyond, we're relentless in our pursuit of crafting unparalleled experiences. We meticulously curate our guest list, recognising that chemistry is paramount, and we vehemently reject mundane formats. Prepare to be immersed in exclusive, inspiring environments that blur the lines between work and leisure - because that's where true business brilliance thrives. Join us on our journey, where innovation knows no bounds and excellence is the standard.

Who we’re looking for:

We’re looking for a highly organised and proactive Operations Executive to support the delivery of our global events. This is a fantastic opportunity for someone early in their career who is passionate about events, logistics, and creating seamless experiences.

You’ll be a natural problem solver, a strong team player, and someone who enjoys working behind the scenes to bring complex events to life.

The Role

As an Operations Executive, you’ll provide essential administrative and logistical support to the Operations team, helping ensure our events run smoothly from planning through to on-site delivery.

You’ll be involved in coordinating suppliers, managing operational processes, and supporting the wider team to deliver high-quality experiences for our exhibitors, buyers, and partners. This role is ideal for someone looking to develop strong organisational and operational skills within a fast-paced, global events environment.

What you’ll do

• Support day-to-day operational planning, including document preparation, scheduling, and database management.

• Assist with logistics coordination across venues, suppliers, signage, and event timelines.

• Maintain accurate records, project plans, and operational checklists to ensure deadlines are met.

• Liaise with suppliers and vendors, supporting sourcing, quotations, contracts, and order tracking.

• Assist with purchase orders, invoicing, and general operational administration.

• Support the implementation of event plans and provide on-site operational assistance during live events.

• Help maintain health & safety documentation and support compliance with internal policies and regulations.

• Provide support to ensure a seamless experience for delegates and exhibitors, including troubleshooting last-minute issues.

• Collaborate with internal teams (Sales, Marketing, Creative) to ensure aligned and efficient event delivery.

• Research new tools, processes, and industry trends to improve operational efficiency.
  

What you’ll need

• 1–4 years’ experience in an administrative, events, or operations support role.

• Strong organisational and time management skills, with the ability to manage multiple priorities.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office, Google Suite, and ideally project management tools (e.g. Asana).

• A proactive, solutions-focused mindset and strong attention to detail.

• A collaborative team player with a positive attitude and willingness to learn.

• Flexibility to travel and work extended hours during event delivery periods.

• Onsite experience in events, logistics, and/or the luxury travel industry.

• Additional languages (French, Arabic, or Indonesian) are a plus.
  

Benefits: Enjoy a range of benefits, including: Pension Scheme, Hybrid working arrangement, Health Cash Plan/BUPA coverage, Ongoing Learning & Development opportunities, Bonus Earning Potential, Social Events & Travel Opportunities

Position Type: Permanent, with a 4-day working week. Our hybrid model includes 3 days in the office (located in Shepherd's Bush), 1 day working from home, and every Friday as a non-working day as standard.

Diversity & Inclusion: At This is Beyond, we're dedicated to fostering an inclusive workplace where diversity is celebrated. We prohibit discrimination and harassment based on factors such as race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.

How to Apply: Ready to join our team? Explore all our available career opportunities and apply by visiting our careers site at careers.thisisbeyond.com. Connect with our network and discover how you can contribute to our exciting journey!