Finance Assistant 

Who we are: 

Welcome to This is Beyond, a dynamic and forward-thinking B2B events company based in the heart of West London. From our humble beginnings as an ambitious startup, we've swiftly risen to become a global leader in pioneering B2B events that redefine industry standards. Renowned as thought leaders in the luxury travel sector, we've left an indelible mark by spearheading innovative approaches and cultivating fervent communities around distinct travel niches. Our diverse portfolio boasts a mix of groundbreaking global travel trade shows tailored for elite influencers and trendsetters.

At This is Beyond, we're relentless in our pursuit of crafting unparalleled experiences. We meticulously curate our guest list, recognising that chemistry is paramount, and we vehemently reject mundane formats. Prepare to be immersed in exclusive, inspiring environments that blur the lines between work and leisure - because that's where true business brilliance thrives. Join us on our journey, where innovation knows no bounds and excellence is the standard.

The role:

We are seeking a recent graduate to join our existing Finance team in an entry level position. The Finance Assistant AP & AR (Accounts Payable & Accounts Receivable) plays a crucial role in supporting the AP and AR function during peak times (i.e. post event completion, sales going live and pre-event commencement). Reporting directly to the Finance Manager, this role involves close collaboration with our event teams to ensure the seamless processing of accounts receivable and accounts payable for several key events.

What you will do:

• Accurately process and manage accounts receivable & accounts payable transactions for all assigned events.
• Generate and distribute invoices & credit notes to clients promptly and in accordance with contract terms.
• Reconcile accounts receivable & Accounts Payable ledgers to ensure all payments are accounted for and properly posted in a timely manner.
• Ensure that all client contact information (new clients and old clients) is up-to-date and logged in the finance system.
• Manage the accounts mailbox and respond to all sales ledger queries.
• Assist the Accounts Receivable with client calls and receivables chasing.
• Review and verify invoices and payment requests for accuracy and completeness.
  
• Prepare and process electronic transfers and credit card payments.
• Secure revenue by verifying and posting receipts as and when the contracts with clients have been finalised.
• Monitor and track outstanding receivables, following up on overdue accounts (phone & email) to ensure timely collection.
• Manage expense reports and ensure compliance with This Is Beyond policies.
• Prepare regular reports on accounts receivable and accounts payable status and ageing analysis for review by the Financial Manager.
• Assist in the preparation of FP&A and reports as required.
• Support the finance team with month-end and year- end closing activities. 
• Take a proactive approach to problem-solving and process improvement.
• Support with any ad hoc projects & requests as and when they arise.

What you will need:

• Strong verbal skills and confidence during phone/in person conversations.
• A Bachelor's degree in finance or a related field is required.
• Relevant accounting qualifications or coursework would be advantageous
• Strong proficiency in accounting software such as AIQ & Quickbooks and Microsoft Office Suite, particularly Excel (intermediate to advanced)
• Excellent numerical skills and attention to detail.
• Strong organisational and time-management abilities.
• Ability to work as part of a team.
• A proactive approach to problem-solving and process improvement.
• Willingness to travel and work flexible business hours as required.
• Capacity to work flexible hours as required when on-site.

Position Type: Permanent, with a 4-day working week. Our hybrid model includes 3 days in the office (located in Shepherd's Bush), 1 day working from home, and every Friday as a non-working day as standard.

Benefits: Enjoy a range of benefits, including: Pension scheme, 4-day working week (with Fridays off), Hybrid working arrangement, Health Cash Plan/BUPA coverage, Ongoing Learning & Development opportunities, Bonus Earning Potential, Social Events & Travel Opportunities

Diversity & Inclusion: At This is Beyond, we're dedicated to fostering an inclusive workplace where diversity is celebrated. We prohibit discrimination and harassment based on factors such as race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.

How to Apply: Ready to join our team? Explore all our available career opportunities and apply by visiting our careers site at careers.thisisbeyond.com. Connect with our network and discover how you can contribute to our exciting journey!